procurement

The Department of Juvenile Justice’s Procurement Department is responsible for ensuring the compliance of the agency in following the mandatory requirements set forth by the General Assembly in relation to purchasing all needed goods and services in support of the youth being housed in DJJ’s facilities, including food, clothing, educational tools, beds, exercise equipment, and technology.

Vendor Information

The Virginia DJJ, in conjunction with the Virginia Department of General Services (DGS), uses a web-based electronic marketplace that brings government buyers and sellers together through eVA. Vendors are encouraged to visit the website at eva.virginia.gov. Those vendors desiring to provide goods and services to the Commonwealth shall participate in the eVA Internet E-procurement Solution through either the eVA Basic Vender Registration Service or eVA Premium Registration and then complete the Ariba Commerce Service Network registration. Registration gives vendors access to DJJ buyers and also provides access and opportunities to transact business with other Virginia government buyers.

Additional Resources:

• Contact Dun & Bradstreet at 1-888-814-1435 to obtain a DUNS number for each ordering location to be registered.
• Visit the eVA website and register at http://eva.virginia.gov/.
• Further assistance: Call 1-866-289-7367 or email DGS at eVACustomer-Care@dgs.virginia.gov.
• No internet access? Call DGS at (804) 786-3842.

Supplier Diversity Program

The Department is committed to ensuring fair consideration of all suppliers in its purchases of services, supplies and construction. Employees who make procurement decision for goods and services are expected to notify and give every consideration to using qualified, small, women and minority-owned (SWaM) suppliers in a manner that is consistent with state and federal laws and regulations. To that end, the DJJ has designated the Procurement Manager and the Buyer Supervisor as the supplier diversity co-champions to coordinate supplier diversity efforts, communicate and watch for supplier diversity opportunities, and monitor results. DJJ works with DGS, the Department of Small Business and Supplier Diversity (DSBSD), and others to provide supplier diversity training for staff though workshops, technical assistance, and executive roundtables. Solicitations of SWaM-owned businesses should not be construed as authorizing or directing the exclusion of non-SWaM-owned businesses; rather, the purpose is to include as many qualified businesses as possible.

Solicitations

• Includes Invitations for Bids (IFB), Request for Proposals (RFP), Quick Quotes, or any document issued to obtain bids or proposals for the purpose of entering into a contract.
• The DJJ will partner with the DSBSD to secure solicitations from DSBSD certified SWaM suppliers.
• All written solicitations that are expected to exceed $5,000 shall require the posting of a public notice in eVA VBO.
• IFB and RFP solicitations are publicly posted on eVA VBO at least 10 days prior to the date set for receipt of bids (Code of Virginia, §§ 2.21110 and 2.2-4302.1). RFPs Notices are also published in a newspaper or newspapers of general circulation in the area in which the contract is to be performed.
• Purchases for $5,000 or less may be made upon receipt of one (1) quote from DSBSD certified small supplier, if available.
• Purchases over $5,000 and up to $50,000 must be issued as a set-aside Quick Quote and posted for a minimum of 3 days through eVA's Quick Quote application.
• All notices for RFPs over $50,000 shall be advertised on eVA's VBO web page at least 10 days and published in a newspaper or newspapers of general circulation in the area in which the contract is to be performed.
• All contracts awarded for $100,000 or more to prime contractors shall include in the terms and conditions the requirement of a Small Business Subcontracting Plan.

We appreciate your interest in doing business with the Virginia Department of Juvenile Justice and look forward to doing business with you electronically through the eVA system.